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By James Coakes, Managing Director of Progressive Resources Ltd
It is almost too obvious to say that participants must not drink before taking part in dangerous activities, particularly motorised and shooting.
We have a policy of no alcohol at all before or during any events.
It is impossible for us to police a situation where people are allowed 'one or two' so we provide soft drinks and hot drinks during events where the facilities allow us to.
When activities have finished then teams typically head off for a barbecue or meal and then drinks.
Consumption of alcohol can be a problem on events and it is those drinking sessions which continue on into the early hours which are better avoided.
If you have exclusive use of a bar area ask the hotel to close it at a sensible time, say 11 p.m.
If you don't have exclusive use then you can ask the hotel to set up a separate area which you can control and say that drinks purchased in other public bars must not be charged to the company account.
This way you can also restrict drinks to wine and beer and steer away from spirits.
This will encourage delegates to get to bed early and have a good night's sleep.
To start a conference in a fresh state of mind choose a country house hotel with access to good walking territory and have a team building walk after breakfast.
Often teams start a conference after a large breakfast having not left the centrally heated environment of the hotel building; not the best way to get yourself going.
We often arrange a light hearted aerobic session before an event; nothing too strenuous, primarily fun but out in the open and designed to get the blood flowing to the brain.
As with every activity you can choose how much to participate, nothing is forced and certainly no one is humiliated.
This point made in the majority of organisations will be perceived as a professional approach to a potential problem that most people do recognise.
The delegates will thank you for any controls you put in place the next morning.
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